How to Transfer Data from your Personal Drive to your LAFS Google Drive

How to Transfer Data from your Personal Drive to your LAFS Google Drive

It’s possible that employees in your department are storing critical organization data via a personal or non LAFS (lafilm.edu) Gmail accounts. We cannot have this be the case as there is an extremely high chance of data loss, credential loss and even identify theft. Please follow the steps below to make sure you are in compliance with our Campus Data Security Policy, by moving all data to your LAFS Google account.

Google Team Drives

Google Team Drive

Google Team Drives are shared spaces where teams can easily store, search, and access their files anywhere, from any device. You can access files from your computer using any web browser or you can install the mobile application to access your files from your Android or iOS mobile device. While the files in Google Drive, also known as My Drive, are owned by the drive owner, files stored in a Team Drive belong to the team instead of an individual.

Team Drive is ideal for groups of colleagues who often collaborate on documents together, such as work groups or project teams. Anyone can create a Google Team Drive and share ownership of that Drive — as well as any documents stored there —making it easy for all team members to share in the responsibility of organizing and maintaining the files. Team members can be added or removed from the Team Drive at any time.  When a team member is removed from the group, all of the files remain in the Team Drive so that the team can continue to share information and complete necessary work.

When creating a Team Drive, you can then assign Team Drive membership (with Full access permissions) to the Google Group. Once the permissions are granted to your Google Group, access to the Team Drive is automatically adjusted when you add or remove members from your Google Team Drive.

See Google’s Get started with Team Drives page for more information.

Features

  • Files remain after an employee leaves.
  • All members of a Team Drive see the same content.
  • When a user is added to a Google group, they are automatically added to all of the Team Drives that include that group.
  • You can add external users to a Team Drive.
  • Files are searchable.
  • e daily upload limit resets the next day.
  • Works on PC and Mac computers and iOS and Android mobile devices.
  • Built-in sync capability ensures that your files, folders, and Google Docs are the same on all your devices.
  • Powerful search capability.
  • Google Drive links can replace email attachments, providing access to the same file.
Technical Specifications
  • Storage space
    • You can upload 750 GB of data per day.
    • You can upload files up to 5 TB in size.
    • If a single file exceeds the 750 GB daily limit, that file will upload. Subsequent files will not upload until the daily upload limit resets the next day.
  • A Team Drive can contain a maximum of 250,000 files and folders.
  • A Team Drive can include a large number of individual and Google Group members.
    • Limit for individuals and groups directly added as members: 600
      A group and an individual are both counted as one member against the limit.
    • Total limit of individuals (direct members, or indirect members due to Google Group membership): 50,000
      An individual who is a member of several groups that are added as direct members of the Team Drive still only count as a single individual.
  • A single Team Drive can nest up to 20 subfolders, but we don’t recommended creating Team Drives with a folder structure that complex. Team Drives functions, but users can have difficulty organizing and navigating the content. Instead of a complex hierarchy of folders, consider organizing content into multiple Team Drives.

Designed For

Current faculty, staff, and students.

Requirements

  • A full-service LAFS email and password.
  • See the system requirements page if you want to install Google Drive on your computer or mobile device.

Data Security

  • Google Team Drive can be used to store Low, Moderate, and High Risk Data, as defined by the Information Security Office, with the exception of Protected Health Information (PHI).

Rates

Free of charge

Get Help

Back Up Your Student G Suite Data

Back Up Your Student G Suite Data

Google Takeout is a tool that allows you to archive and download your G Suite data as a zipped file on your computer. You can do this individually by service (contacts, calendar, drive, etc.) or as a single archive.

  1. To begin backing up your G Suite data, go to www.google.com/settings/takeout and follow the instructions. Google Takeout sends an email when the archive is complete.  Use the link in the email to locate and download your data.
  2. After you have downloaded your data to your computer, you can import it into another Google account using the following directions.
Contacts
Calendar
Drive: Documents, Spreadsheets, Presentations, Forms, etc.
Mail
  • You can use Google Takeout to archive your email, but do not attempt to import your email from these files.  You will end up with no labels and multiple copies of each email message. 

For more information about archiving your data, including  FAQs, see support.google.com/accounts/answer/3024190?hl=en.

You can use Google Drive File Stream to stream My Drive and Team Drive files directly from the cloud. This desktop application allows you to open and edit most document types directly out of Drive File Stream without having to download the file onto your computer. When you make edits to the file, the changes are automatically saved in My Drive.

Google Docs editors are built in to Google Drive. The Google Docs collaboration suite includes Docs, Sheets, Slides, Forms, and Drawings.

How to Create Google Docs, Slides, Sheets and More​

How to Create Google Docs, Slides, Sheets and More

Google provides a considerable amount of documentation for Google Docs, Slides, Sheets and more! Below are some links that you may find useful.

General information
Documents
Presentations
Spreadsheets
Other Apps
Getting Help

You can use Google Drive File Stream to stream My Drive and Team Drive files directly from the cloud. This desktop application allows you to open and edit most document types directly out of Drive File Stream without having to download the file onto your computer. When you make edits to the file, the changes are automatically saved in My Drive.

Google Docs editors are built in to Google Drive. The Google Docs collaboration suite includes Docs, Sheets, Slides, Forms, and Drawings.

How to Use Google Drive

Using Google Drive

To get started, log in to Google Drive on the web, install Google Drive on your computer or mobile device, and then put your files into Google Drive.

Logging in to Google Drive
  1. Go to google.com/drive.
  2. Click on “Go To Google Drive” 
  3. Enter your LAFS email, which will then pop up the LA Film ADFS Login page requiring your LAFS username and password, then click Login.
  4. The list of your Google Drive documents displays.
Accessing Google Drive on your mobile device
Using Google Drive

You can use Google Drive File Stream to stream My Drive and Team Drive files directly from the cloud. This desktop application allows you to open and edit most document types directly out of Drive File Stream without having to download the file onto your computer. When you make edits to the file, the changes are automatically saved in My Drive.

Google Docs editors are built in to Google Drive. The Google Docs collaboration suite includes Docs, Sheets, Slides, Forms, and Drawings.

Google Drive

Google Drive

You can store your files in the cloud with Google Drive. You can also install the desktop and mobile application to access your files from your computer or Android or iOS mobile device. Google Drive’s built-in sync capability ensures that your files, folders, and Google Docs are the same on all your devices.

You can use Google Drive File Stream to stream My Drive and Team Drive files directly from the cloud. This desktop application allows you to open and edit most document types directly out of Drive File Stream without having to download the file onto your computer. When you make edits to the file, the changes are automatically saved in My Drive.

Google Docs editors are built in to Google Drive. The Google Docs collaboration suite includes Docs, Sheets, Slides, Forms, and Drawings.

Features

  • Unlimited free storage space
    • You can upload 750 GB of data per day.
    • You can upload files up to 5 TB in size.
    • If a single file exceeds the 750 GB daily limit, that file will upload. Subsequent files will not upload until the daily upload limit resets the next day.
  • Works on PC and Mac computers and iOS and Android mobile devices.
  • Built-in sync capability ensures that your files, folders, and Google Docs are the same on all your devices.
  • Powerful search capability.
  • Google Drive links can replace email attachments, providing access to the same file.

Designed For

Current faculty, staff, and students.

Requirements

  • A full-service LAFS email and password.
  • See the system requirements page if you want to install Google Drive on your computer or mobile device.

Data Security

Google Drive can be used to store Low, Moderate, and High Risk Data, as defined by the Information Security Office, with the exception of Protected Health Information (PHI).

Rates

Free of charge.

Get Started

Get Help

For further assistance, please view the IMT Helpdesk Support page.